Events

The Events screen allows you to manage the events that appear on any pages of type "Events".

This screen can show the Events List, the Events Editor, or the Recurring Events Editor:

Events List

On entering the Events screen, you will be presented with the Events List:

Events List

If you are a manager or administrator of more than one site, you can select which website you want to manage events for using the Website Selector:

Website Selector

The table of events is a paged list, showing the following:

Date

Displays the start and end date/time of the event.

Type

Displays the "Event Type" of this event.

There are ten different type of events available:

You can also add up to ten custom event types within Site Desiginer->Website Preferences->Custom Event Types.

Event

Displays the title and description of the event.

Action

There are two action buttons available for each event:

Edit Button (Edit) Invokes the Events Editor, allowing you to edit this event.
Delete Button (Delete)

Permanently deletes this event.

If this event was created as part of a recurring series, you will be asked whether you wish to delete all the events in this series.

In this case, click Ok to delete all the events in the series, or Cancel to delete this event only.

Page Navigation

To navigate through your pages of events, use the Page Navigator:

Page Navigator

Creating and Editing Events

To edit an existing event, click the Edit Button Edit Button to the right of the event you wish to edit.

To create a new Events, click the Create Event Button button.

In both cases, you will be presented with the Events Editor:

Events Editor

The options for your Events are as follows:

Title A brief title of your Event.
Event Type

The type of this event.

There are ten different type of events available:

  • Regular Meeting
  • Committee Meeting
  • Special Meeting
  • Degree
  • Visitation
  • Social Event
  • Private Social Event
  • General
  • Instruction Class
  • Installation
Event Visibility

Decides what member level a visitor needs to be in order to see this event.

If set to "default", then the visibility is set to the default visibility for that event type.

The default visibility for event types can be set within the Event Privacy/Appearance section of Website Preferences.

You can override the default visibility by selecting the member level from the drop-down list.

In general, member levels are used as follows:

  • Public: Viewable by everyone who visits your website.
  • Basic Member: For known or frequent visitors to this lodge or chapter.
  • Full Member: Members of this lodge or chapter.
Image

If set to "default", the corresponding default image for this event's type will be shown.

You can however, select any image you have previously uploaded from the drop-down list.

The default images for event types can be set within the Event Privacy section of Website Preferences.

For details on uploading images, see the Images section.

Start Date/Time:

The date and time when your event is to start.

End Date/Time:

The date and time when your event is to finish.

Show End Date?

If checked, the end date and time will be shown; if unchecked, then only the start date and time of the event will be displayed.

Event Display Mode

The content of your event description is split into three access levels:

  • Default
  • Basic Members
  • Full Members
This option determines how the event description should be displayed, depending on a member's access level:

Append

  • When set to Append, the Default description is always shown.
  • If the member is at least a "Basic Member", then the Basic Members text will be shown after the Default text.
  • If the member is at least a "Full Member", then the Full Members text will be shown after the Basic Members text.

Specific
When set to Specific, then the relevant text is shown for each member level:

  • Members of "Full Member" and above will be shown only the Full Members text;
  • Members of "Basic Member" will only be shown the Full Members text;
  • All other visitors will only be shown the Default text.

Calendar Links to Page

When set to DEFAULT, clicking on this event on a Calendar Events page will navigate to the Events page that lists this event.

Use this drop-down to select an alternative page.

WYSIWYG Editor

The WYSIWYG editor allows you to type in the content of your event.

The tab buttons allow you to edit the content for your Default, Basic and Full Members.

This is the same WYSIWYG editor as on the Page Editor screen.

Refer to the Page Editor section for more details on the WYSIWYG editor.

Action Buttons

There are three Action Buttons at the bottom of the screen:

Page Edit Buttons

These buttons have the following effect:

Save Save's any changes on this screen.
Cancel Disregards your changes, and returns the event to what it was the last time you saved it.
Delete Permanently deletes this event.

Recurring Events

The Recurring Events Editor is used for creating events that happen on a regular basis, so you don't have to create each event separately.

To create a recurring event, click the button.

You will be presented with the Recurring Events Editor.

This editor is the similar to the Events Editor, but with some extra fields:

Events Editor

The extra fields are used to specify the frequency of your events.

By default, the frequency is set to the frequency of your regular meetings as was specified when your first created your website.

The options for your Events are as follows:

Event Type

The type of this event.

There are ten different type of events available:

  • Regular Meeting
  • Committee Meeting
  • Special Meeting
  • Degree
  • Visitation
  • Social Event
  • Private Social Event
  • General
  • Instruction Class
  • Installation
Title A brief title of your Event.
Image

If set to "default", the corresponding default image for this event's type will be shown.

You can however, select any image you have previously uploaded from the drop-down list.

The default images for event types can be set within the Event Privacy section of Website Preferences.

For details on uploading images, see the Images section.

Start Date/Time:

The date and time when your event is to start.

End Date/Time:

The date and time when your event is to finish.

Event Visibility

Decides what member level a visitor needs to be in order to see this event.

If set to "default", then the visibility is set to the default visibility for that event type.

The default visibility for event types can be set within the Event Privacy section of Website Preferences.

You can override the default visibility by selecting the member level from the drop-down list.

In general, member levels are used as follows:

  • Public: Viewable by everyone who visits your website.
  • Basic Member: For known or frequent visitors to this lodge or chapter.
  • Full Member: Members of this lodge or chapter.
Happens Every / Day

These fields specify which day of the month your event should take place.

For example, selecting 2nd and 4th, then Mon, would mean your event takes place every 2nd and 4th Monday.

In Months

Used in conjunction with the above, this field specifies which months the event happens in.

So using the above example, selecting Jan, Mar and May

...would mean your event takes place every 2nd and 4th Monday in January, March and May.

For the next (months)

This option applies the rules defined above, and creates events for the number of months you specify here, starting with the current month (based on today's date).

So if today is 1st February 2010, using the above example:

  • Specifying 6 months would create events for the 2nd and 4th Monday in March 2010 and May 2010.

  • Specifying 12 months would create events for the 2nd and 4th Monday in March 2010, May 2010 and January 2011.

  • Specifying 1 month would create NO events, as there are no events in the current month (February).
Calendar Links to Page

When set to DEFAULT, clicking on this event on a Calendar Events page will navigate to the Events page that lists this event.

Use this drop-down to select an alternative page.

WYSIWYG Editor

The WYSIWYG editor allows you to type in the content of your event.

This is the same WYSIWYG editor as on the Page Editor screen.

Refer to the Page Editor section for more details on the WYSIWYG editor.

Action Buttons

There are two Action Buttons at the bottom of the screen:

Recurring Event Buttons

These buttons have the following effect:

Create Events Creates your events based on the rules specified.
Cancel Returns to the Events List, creating no events.